Stone House is looking for a Procurement & Project Coordinator to join our WI team. We are seeking a dynamic individual who thrives in a fun-filled, energy-driven environment, and embraces the “can do” mentality. The Procurement & Project Coordinator works closely with the Lead Designer, Bookkeeper, and Director of OperationsWe are looking for a confident person who has impeccable attention to detail and who is a natural leader. Our ideal candidate is trustworthy, positive, interactive, reliable, honest, and timely. This individual represents an energetic, mathematically enhanced logical thinker that exudes calmness with the ability to give and take direction and/or control a fast-paced, multitasking environment.

Job Responsibilities:

• Procurement for Demi design, Full Service and Retail clients. Work with Retail Store manager on weekly orders. Schedule client deliveries with Movers & assist Warehouse Manager on deliveries if needed.
• Responsible for all ordering; including wallpaper, custom drapery, custom shades, custom upholstery, casegoods, hardware, rugs, soft goods/textiles, accessories, lighting etc. and coordinating the design team and fabrication details for client specifications.
• Keep orders flowing smoothly – create Purchase Orders, send POs to suppliers, track POs, arrange deposits and payments
• Enter all order receipts in Dext & communicate any payment issues to bookkeeper
• Send monthly shipping reports to the design team – address any issues that arise with vendors. Responsible for dealing with damages/returns.
• Monitor shipments to ensure dates are accurate and communicate to client design staff. Work with vendors to minimize delivery delays.
• Assist Warehouse Manager with scheduling deliveries
• Responsible for creating all furnishing proposals & working with the Bookkeeper, Lead Designer to create & manage invoices.
• Work with bookkeeper on reconciliations every month
• Keeps the design team organized and on schedule for projects
• Works closely with the Warehouse Manager and Design Team to ensure all items are received for installation.
• Works in the best interests of the firm, providing excellent customer care and communication to clients, and working with the design team to problem-solve issues as they arise
• Working with clients and vendors to provide excellent customer service
• Assist Warehouse Manager with our receiving center as needed. Be available for deliveries, help to schedule deliveries.
• Opening of new trade accounts and maintaining existing
• Coordinate design projects – ranging from residential and commercial updates,to new construction.
• Coordinate site visits, trades, schedule movers/install & deliveries.
• Preparing, attending, documenting and following up on project meetings
• Creating client budget & working with design team to ensure budget is achieved. Ensure all accuracy of information.
• Working with trade partners and contractors to provide exceptional customer service.
• Site visit check ins, reporting and recording all details, including photos
• Participation in trade presentations
• Creating bid spec sheets and working with design team to keep up to date
• Responsible for scheduling trade as it relates to projects and installs
• Work with the design team and warehouse manager to schedule install day.
• Schedule photography, line up any trades needed, run any necessary errands to help prep for a smooth install day.

Job Requirements:

• 3-5 years of experience in Interior Design or related field
• Minimum associate’s degree required; Bachelor’s degree preferred
• Strong Knowledge of Microsoft Office including Outlook, Word, PowerPoint, and mid-to high level skills in Excel. Previous knowledge in Square, Houzz Pro, Asana, CRM, and Clockify is preferred.
• This individual must have a strong interest and desire to learn the field of interior design.
• Experience with purchasing and budgets
• Outstanding problem solver and attention to detail
• Experience negotiating
• Strong work ethic, willingness to take charge / lead
• Proven leadership skills
• Self-motivated, encourages and develops others
• Pushes for excellence in themselves and others
• Devoted to client service and takes individual initiative
• Must have excellent organizational skills and the ability to manage high-priority tasks/projects concurrently
• Experience in Gantt Charts, highly organized and ability to lead a team
• Effective time management

• Cover letter – tell us about you, why you would be a great addition to Stone House
• Resume – tell us all about your work experience
• Salary Requirements

Instructions:

1. Submit all of the above via email to: [email protected]
2. Submit everything & follow instructions, incomplete submissions will not be considered
3. Do not DM us on IG with questions or comments regarding submissions